Fuel surcharge email templates

Subject: A temporary fuel surcharge starting [date]

Hi [Customer name],

Fuel prices have risen sharply this year, and fuel is one of the largest costs of every [job/visit/delivery] we do for you. Rather than raise our base prices, we're adding a temporary fuel surcharge of $[amount] per [job] starting [date].

The surcharge covers only our added fuel cost, nothing more. We'll review it every [month] against the U.S. average diesel price and reduce or remove it when fuel comes back down.

Thank you for your business. If you have any questions, just reply to this email.

[Your name]
[Company] · [Phone]

Subject: Fuel surcharge from [date]

Hi [Customer name],

Because of higher fuel prices, a temporary fuel surcharge of $[amount] per [job] will apply from [date]. It covers our added fuel cost only, and we'll remove it when prices come down.

Thanks for your business,
[Your name], [Company]

Subject: Notice of temporary fuel surcharge, effective [date]

Dear [Contact name],

This letter is notice that, effective [date], [Company] will apply a temporary fuel surcharge to [service] provided under your account.

The surcharge will be [x]% of the [service/transportation] charge (approximately $[amount] per [job]). It is calculated from the U.S. Energy Information Administration's weekly average retail diesel price and recovers only the increase in our fuel cost above $[base]/gal. We will review it [monthly] and reduce or remove it as the published price falls.

Please contact me at [phone/email] with any questions.

Sincerely,
[Your name]
[Title], [Company]